Posted by ICCRR in News on 10/1/2021

Serving Children Who Reside in a Family Foster Home

Update October 27, 2021

Shortly after implementation of the Child Care Expense Statement for Foster Children (470-5612), a coding issue was identified which impacted the form’s ability to accurately/consistently calculate units based on the child’s scheduled times in and out of care. This primarily affected accuracy regarding billing schedules pertaining to before and after school schedules. This issue has been resolved and the most updated version of the Child Care Expense form is located below. It is important to use the most updated version of the form (OCTOBER 2021), as any previous version will not calculate correctly. 

New documents:

  1. Child Care Expense Statement Form #470-5612
  2. How-To Guide for Completing Child Care Expense Statement

 

October 1, 2021

On 10/1/21, The Department of Human Services (DHS) will begin implementation of a Statewide protocol for reimbursing licensed foster parents for child care expenses during working hours. Child Care Providers and Centers who are serving children that reside in a family foster home will begin to start seeing the newly required Child Care Expense Statement Form from the families being served. This document must be accurately completed and signed by the foster parent and child care provider for reimbursement to occur to the foster parent after services have occurred and payment has been received. This document may be completed on a weekly basis but is minimally required to be completed on a monthly basis. It is the responsibility of the foster parent to submit this completed and signed form to DHS for their reimbursement. The Child Care Expense Statement Form takes the place of providing receipts or invoices, which were previously required,to verify services and payment. While it is the foster parent's responsibility to obtain and turn in the form to DHS, child care providers have a critical role in assisting and supporting foster parents with accurate completion of this document. Child care providers are the expert on the type of care provided (Licensed Center, Child Development Home (Category A, B, C) and QRS standing).

New documents:

  1. Child Care Expense Statement Form #470-5612
  2. How-To Guide for Completing Child Care Expense Statement

Once the form is completed it will auto calculate. The How-To Guide is an instructional guide on how to complete the form. The most updated child care reimbursement rate chart is included in the How-To Guide as well as the Child Care Expense Statement to assist with locating the correct unit rate. If there are difficulties completing the form try the following troubleshooting tips:

  1. Ensure Macros are Enabled - When the documents are opened some will receive a warning indicating macros are in the document. You will have the option of editing and enabling macros, you will need to click 'yes'.
  2. Saving the Statement - If you are trying to save the document as “save as” Word, it will give a warning “the following cannot be saved in macro-free document-VBA Project” going through with this will take out the ability of the form to auto calculate. If you need to “save as” the document should be saved as a document to preserve the ability to auto calculate.

The documents linked above are the most updated versions and should be used effective 10/1/21. Some providers may have received a previous form from a family they are currently working with. Please delete any previous Child Care Expense Statement for Foster Children (Form 470-5612) forms you might have saved as changes to auto-calculation functionality have been made. If you use a Child Care Expense Statement form sent previously, it WILL NOT calculate properly due to the changes.

The forms are also located on the CCR&R Child Care Center and Child Development Home provider pages under Required Forms - DHS.

 

Tags: dhs , expense forms , foster children

« Back