Update October 27, 2021
Shortly after implementation of the Child Care Expense Statement for Foster Children (470-5612), a coding issue was identified which impacted the form’s ability to accurately/consistently calculate units based on the child’s scheduled times in and out of care. This primarily affected accuracy regarding billing schedules pertaining to before and after school schedules. This issue has been resolved and the most updated version of the Child Care Expense form is located below. It is important to use the most updated version of the form (OCTOBER 2021), as any previous version will not calculate correctly.
October 1, 2021
On 10/1/21, The Department of Human Services (DHS) will begin implementation of a Statewide protocol for reimbursing licensed foster parents for child care expenses during working hours. Child Care Providers and Centers who are serving children that reside in a family foster home will begin to start seeing the newly required Child Care Expense Statement Form from the families being served. This document must be accurately completed and signed by the foster parent and child care provider for reimbursement to occur to the foster parent after services have occurred and payment has been received. This document may be completed on a weekly basis but is minimally required to be completed on a monthly basis. It is the responsibility of the foster parent to submit this completed and signed form to DHS for their reimbursement. The Child Care Expense Statement Form takes the place of providing receipts or invoices, which were previously required,to verify services and payment. While it is the foster parent's responsibility to obtain and turn in the form to DHS, child care providers have a critical role in assisting and supporting foster parents with accurate completion of this document. Child care providers are the expert on the type of care provided (Licensed Center, Child Development Home (Category A, B, C) and QRS standing).
Once the form is completed it will auto calculate. The How-To Guide is an instructional guide on how to complete the form. The most updated child care reimbursement rate chart is included in the How-To Guide as well as the Child Care Expense Statement to assist with locating the correct unit rate. If there are difficulties completing the form try the following troubleshooting tips:
The documents linked above are the most updated versions and should be used effective 10/1/21. Some providers may have received a previous form from a family they are currently working with. Please delete any previous Child Care Expense Statement for Foster Children (Form 470-5612) forms you might have saved as changes to auto-calculation functionality have been made. If you use a Child Care Expense Statement form sent previously, it WILL NOT calculate properly due to the changes.
The forms are also located on the CCR&R Child Care Center and Child Development Home provider pages under Required Forms - DHS.
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